Head Office

Headquarters Management

How to quickly and effectively manage all the cinemas within your network?
How to easily run the broad spectrum of centralized and standardized operations across dozens of cinemas – Analytics, Scheduling Movies and Advertisements, Settlements with Distributors and Advertisers, TMS Automation, Campaign Management, Loyalty Schemes and Vouchers, Digital Signage, Supply Chain Management? The answer is Headquarters Management.

Headquarters Management allows you to successfully plan, configure, and to be in full control of each cinema location within your network, conveniently from your head office.

WHY USE HEADQUARTERS MANAGEMENT MODULE?

Headquarters Management enables:

  • A single point of definition for the most important data
  • Proper food cost management with central recipes definition
  • Improved operations by providing the same standards throughout the chain
  • View and monitor full activity of each cinema from one single location
  • Automated data collection and improved staff monitoring
  • Exceptional sales management with an easy and sophisticated price list definition
  • Easy Creation of seasonal and special-event promotions 

HOW DOES HEADQUARTERS MANAGEMENT WORK?

Central Management is the core of the POSitive Cinema integrated system. It is based on automated data flows between the headquarters and individual cinemas, which facilitates the management of each cinema’s daily operations.

Flexible definition of almost all data can be done once and then instantly propagated throughout the whole chain, enforcing standards and reducing mistakes that can occur with definitions of duplicate concessions item or multiple ticket types.

Headquarter Management gathers information on all key processes and in all locations including sales, stock and delivery documents, time attendance records, etc. In addition, there is an in-depth analysis tools which enables you to remotely view operations of each cinema separately. The system can be also customised with data and procedures that could be in used across all of your sites.

Processes controlled with the Central Management module include:

  • Developing schedules for all content such as movies, trailers, advertisements, public service announcements, and more, for particular locations
  • Managing screening times for all content for each cinema
  • Sorting out settlements with distributors and advertisers
  • Setting prices for individual ticket categories within individual cinemas
  • Setting prices for concessions
  • Creating and updating recipes for food outlets
  • Defining discount policies, promotion rules, and loyalty schemes
  • Managing advertising campaigns
  • Synchronizing data and providing real-time analytics between Headquarters and all cinemas in real time
  • Monitoring of each cinema’s operations in different areas: schedules, sales, stock management, advertising, and others
  • Managing digital signage templates
  • Managing employee time and attendance

Analytics

The analytics module is responsible for processing all of the data that flows into the headquarters, from all cinemas. Examples of data include time and attendance in particular locations, ticket sales by price category, screenings, dates, sites, sales channels, concessions sales, loyalty schemes implementation, special event results, and much more.

WHY USE ANALYTICS MODULE?

POSitive Cinema Analytics gives your business in-depth analysis of:

  • Collaboration effectiveness with individual distributors
  • Advertising margins with the opportunity to select advertisers and optimise conditions for collaborating on the basis of advertising campaign outcomes
  • Promotional campaign results
  • Optimization of processes and staff across the entire chain
  • Problems at an individual cinema or the whole network in connection with monitoring tools

HOW DOES POSITIVE CINEMA ANALYTICS WORK?

POSitive Cinema Analytics is a:

  • Database storing information from every area that cinema circuit is active in
  • Series of Dashboards with graphical illustrations of performance
  • Flexible module to allow the possibility to add external analytical tools

The module offers standard reports as well as customisable reports with conditions and formats for presenting results in numbers and/or graphical charts. You can effortlessly generate reports thanks to easy-to-use drag and drop interface.

Tailored reports may be saved in a non-editable format and sent out to selected people. For instance, from a sales report you can extract several cashier reports and send them to individual employees.

Defining recipients for reports allows you to automatically send results directly to distributors, the executive board or the staff responsible for analysing data without the need for manual intervention.

For the convenience of the people responsible for analyses, reports are also available on Internet enabled mobile devices.

Content and Scheduling

Content & Scheduling means:

  1. Programming all content such as movies, trailers, advertisements, etc
  2. Automated sending and updating the cinema and TMS systems
  3. Automated transmission of data to cinema websites and other cinema 3rd Parties

WHY USE CONTENT & SCHEDULING MODULE?

With Content & Scheduling you are able to:

  • Save time when scheduling content
  • Increase efficiencies from automated, bidirectional TMS communication
  • Reduce the risk of mistakes when scheduling
  • Update your cinema programs to dynamically match your audiences’ expectations with easily interpretable data on attendance

HOW DOES CONTENT & SCHEDULING WORK?

Content & Scheduling allows seamless yet advanced planning for every cinema within your circuit, conveniently from the Head Office. With only one main user-friendly panel you determine which movie is to be showed in which cinema and in which auditorium.

Creating showtime schedules is easier and faster, because the software has logic to check and validate the schedule real time, preconditions based on certain parameters such as:

  • Validates which trailers may be viewed before a movie and highlights those that may be not, according to an agreement with a distributor
  • Ensure technical breaks are long enough between shows to allow for proper cleaning
  • Prevents scheduling a movie if the auditorium is booked for a private session
  • Prevents scheduling a 3d movie in a 2d hall
  • Adjusts the film start time to match standard cinema times (e.g. full 5-minute periods)
  • Checks if a movie is schedule in different screens but at the same time
  • Prevents scheduling a movie in a screen before the existing movie ends

The software indicates which trailers may be viewed before the film and highlights those that may be not in line with the agreement with a particular distributor. It also takes into account technical breaks, which it enters into schedules. It prevents scheduling a film if the auditorium is booked for a private session. It adjusts the film start time to match standard cinema times (e.g. full 5-minute periods).

Special features of the module:

  • Advanced Ticket Sales– once the release date has been determined you can schedule a movie and start selling tickets
  • Easy Modifications– you can remove sessions, change auditoriums or even the change time of screening

After the schedule has been arranged and approved, the module can automatically send the schedule to selected 3rd parties, that publish the schedule or even sell tickets for your cinemas.

An additional feature is that the Content & Scheduling module is tightly coupled with the Campaigns module, which handles the pre-show advertisements, therefore allowing staff to build the schedule with all its components with one tool.

TMS Automation

Automated bidirectional programming of the Theatre Management System (TMS) based on playlists and programs. It comprises:

  • Full TMS-ready playlist, including Macros and Cues, exported to the cinema TMS directly from POSitive Cinema Headquarter Content & Scheduling module
  • Integration with the leading TMS systems in the industry
  • Easy to integrate with other TMSs, as needed

WHY TMS AUTOMATION

  • Innovative solution with direct bi-directional communication between Content & Scheduling and TMS
  • Significant time-saving by creating the playlist in only one location
  • Reduction in errors for programs and advertising blocks
  • Optimization of staff resources, as no manual effort is required to duplicate the schedule on the TMS

HOW DOES TMS AUTOMATION WORK?

TMS Automation acts as an intermediary, working in the background to bring together the modules of Content & Scheduling and Campaigns, with the Theatre Management System (TMS).

Typically, TMS Automation is only a partial solution, as it does not have bi-directional communication with the central Scheduling module and it does not include the TMS specific instructions required for the hardware, in order to show the movie.

With POSitive Cinema’s TMS Automation, the communication channel is bi-directional, so for each change in Content & Scheduling (even slight adjustment such as film duration) and/or Campaigns you only need one click to update the TMS. Also, POSitive Cinema’s TMS Automation Module creates and send a TMS-ready playlist to the TMS automatically. The playlist controls all the hardware required to show the movie, at the right time, on the right equipment, in the right hall with the right content. Though TMS is vital for the running of a cinema, the POSitive TMS Automation module makes it almost entirely self-operating.

With POSitive Cinema’s TMS Automation Module you will not only save time, but also money!

Campaigns

Campaigns key features:

  • Manage ad blocks
  • Schedule promotional activities (on and off screen)
  • Follow movie campaigns
  • Schedule trailers and advertisements, one-time as well as recurring frequency
  • Report consumer reach

WHY USE CAMPAIGNS MODULE?

With Campaigns you are able to:

  • Reduce time spent on defining frequencies of advertisements by up to 70%
  • Quick and easy multi-dimensional reporting
  • Use projected attendance data
  • Facilitate communication with distributors
  • Reduce risk of errors during add block planning
  • Prepare proposals for Clients in a fast and efficient manner

HOW DOES CAMPAIGNS WORK?

Based on projected attendance (aggregated data from individual scheduled sessions in individual cinemas within a chain) the system calculates and then recommends how often an advertisement should be displayed for a given week throughout the chain in order to maximize the number of customers that will see the advertisement, in accordance with contracts with advertisers.

The module operates based on a number of views defined in a contract, as well as additional criteria including which advertisements can/can not be viewed before particular movies along with other specific advertisements, the times of screening, and appropriate length of an advertising session.

The system takes into consideration the expected number of advertisement views and in conjunction with all the above criteria, it independently schedules advertising blocks before individual movie sessions across all cinemas within a chain. The manager can study the schedule and, if need be, modify it and finally approve it.

Data on the content of individual advertising blocks are automatically sent to a TMS, which then controls the way they will be displayed.

After concluding a week, the user receives a report with the actual number of customers that viewed the advert. If it is smaller than predicted, then you may extend its screening period. With the report, information about the advertisement’s reach can be easily provided to the advertiser.

Campaigns also manage off-screen planning, such as advertisements displayed on monitors at the cinema’s café or the stairwell, as well as advertising campaigns such as handing out gifts or product samples by hostesses.

Film Distributors

Easy and Accurate Distributor Rental Settlements and Reporting.

WHY USE FILM DISTRIBUTORS MODULE?

The Film Distributors module allows you to:

  • Quickly and easily prepare accurate settlement reports for distributors
  • Easily verify invoices from distributors
  • Send automatic reports for distributors
  • Improve management of cash flows

HOW DOES FILM DISTRIBUTORS WORK?

The module generates reports based on criteria previously agreed upon with distributors. A standard report contains ticket sales numbers by over a chosen period:

  • Category (e.g. full charge, discounts, family, card owners, etc.)
  • Movie
  • Cinema

Data is categorized by movies and distributors, amongst other data, which provides a clear picture of the value of ticket revenues from movies by a given distributor and over the period of a chosen week.

 

Automated reports
Reports generated can be automatically sent to a specific distribution list and based on a defined frequency such as once per week.

Easy invoices verification
With the proper report it is easy to check whether invoices from a distributor match the sales figures.

Managing cash flow
The Film Distributors module is also useful for managing cash flow. The module shows you when a distributor’s invoice is scheduled to arrive along with its expected amount. This amount will then be used when planning your future expenses. When the invoice is settled, the reserved amount is cleared by the system. The module is usually connected with a book-keeping system.

Loyalty Schemes And Vouchers (to be DELETED)

Setting up, monitoring and settling accounts for loyalty schemes and vouchers/coupons.

WHY USE LOYALTY SCHEMES AND VOUCHERS MODULE?

  • Quick and easy creation of loyalty schemes for cards, coupons and vouchers
  • Comprehensive loyalty reports
  • Fast integration with third party programs
  • Connected with mobile app
  • Easy settlement of cards, coupons and vouchers
  • Easy analysis of loyalty scheme effectiveness
  • Accurate tracking of customer loyalty activity

HOW DO LOYALTY SCHEMES AND VOUCHERS WORK?

Coupons

  • Coupon types: cash, discount, percent, value
  • Coupon groups and coupon blocks

Cards

  • Card types: loyalty, prepaid, discount, combined

Vouchers

  • Voucher for over-riding ticket price
  • Voucher for concession
  • Combined voucher for ticket and concessions
  • Discount voucher (percentage or value)
  • Multiple use vouchers, as well as use for defined frequencies (X entries per month/week/day)
  • Voucher with discount for next entries
  • 3rd parties voucher (paid after redemption option)
  • Full flexibility for other combinations

Vouchers may be secured with serial numbers and/or bar codes. Vouchers can be in-active until they are authenticated, making it a very convenient solution for companies that purchase vouchers for their employees.

Statistics are continuously updated real-time, so cinemas always have up-to-date data on the actual use of vouchers. This is particularly important for companies that purchase vouchers and pay only for those used.

Loyalty Programs

Setting up, monitoring and settling accounts for loyalty schemes and vouchers/coupons/pre paid.

WHY USE LOYALTY PROGRAMS MODULE?

  • Fast and easy creation of loyalty programs, vouchers, gift and pre paid
  • Comprehensive loyalty reports
  • Fast integration with third party programs
  • Connected with Mobile App
  • Easy settlement of cards, vouchers, pre paid
  • Easy analysis of loyalty scheme effectiveness
  • Tracking of customer loyalty activity

HOW LOYALTY PROGRAMS WORK?

Coupons

  • Coupon types: cash, discount, percent, value
  • Coupon groups and coupon blocks

Cards

  • Card types: loyalty, pre paid, discount, combined

Pre Paid

System supports pre paid cards. These are a great way for your customers to give handy presents to their friends and family, allowing recipients to try everything in your cinema.

Vouchers

  • Voucher for overwriting ticket price
  • Voucher for concessions
  • Mix voucher for ticket and concession
  • Discount voucher (percentage or value)
  • Multiple and cycle vouchers (X entries per month/week/day)
  • Voucher with discount for next entries
  • 3rd parties voucher (payable after redemption option)
  • Other combinations – full flexibility
  • Vouchers batches

Vouchers may be secured with serial numbers and/or barcodes. Such a voucher will not be active, i.e. its owner won’t be able to purchase tickets or other products, until is authenticated. It is a very convenient solution for companies that purchase vouchers for their employees. 

Statistics are continuously updated, so cinemas always have current data on the actual use of vouchers. This is particularly important for companies that purchase vouchers and pay only for those that are actually used.

Digital Signage

Managing content displayed on screens located inside the cinema such as outside the auditoriums, at cash desks, entrances, cafés, and other common areas.

WHY USE THE DIGITAL SIGNAGE MODULE?

  • Quickly and easily setup content across all cinemas within a chain
  • Standardize the content shown
  • Save time by using pre-defined templates
  • Save time with automatic listing updates and other content – changes are defined at the Head Office
  • Full integration with Content & Scheduling Module
  • Shows real time seats availability

HOW DOES DIGITAL SIGNAGE WORK?

Displaying advertising content in cinemas is based on centrally drawn up templates, such as:

  • Movie Schedules for vertical screens/horizontal screens
  • Movies screened for a widescreen
  • Auditorium layouts with total and available seats for screens
  • Trailers and advertisements for horizontal screens
  • Combination of 3 views on one screen such as a poster, a trailer, and dates/times
  • Weekly promotions at the cinema’s other businesses such as restaurant or bowling for horizontal screens
  • Real Time Ticket and Concessions price lists

Staff determines which monitors will display which content. Content at individual cinemas is automatically updated when the Headquarters applies changes to a template. With screens showing schedules, updates occur automatically when the Headquarters makes any change in playlists, as the Digital Signage module is integrated with Content & Scheduling.

Multiple video format options are possible.

Supply Chain Management

Full automation of electronic orders, documents flow and delivery management.

WHY USE SUPPLY CHAIN MANAGEMENT MODULE?

  • Efficient ordering automation
  • Time Saving
  • Excellent replenishment tool
  • Use of electronic documents flow instead of paper forms
  • Fast and error-free delivery acceptance
  • Easy control of each cinema orders

HOW DOES SUPPLY CHAIN MANAGEMENT WORK?

  1. Indexes, pack sizes, units of measurement, and suppliers are mapped
  2. Headquarters defines the purchase price of the products in the system
  3. The Cinema generates supplier(s) purchase orders
  4. Supplier(s) fulfills order (physically)
  5. Cinema receives electronic document from the supplier
  6. Cinema confirms (or not) accuracy of order delivered
  7. The delivery confirmation document is generated
  8. Headquarters receives and stores detailed information about delivery
  9. Further actions depend on cinema requirements

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